This used to be a small problem here, but in my efforts to spearhead
some major data clean up prior to implementing a new administrative
system, I had those responsible for entering the data to find out the
correct gender of the students by either seeing or calling the student
in question.

Our staff wanted to just enter according to the student's name, but I
pointed out that it isn't always accurate. We have a Michael working
in our library who is a woman...not to mention the professional football
players with names like Courtney, Shannon, Kelly, and Tracy.

It is something our admission staff usually handles 1) from the
application or 2) from the personal interview. However, I know the
information is also asked on the FAFSA, so it's available from financial
aid.

Diane Petruccio, Director
Institutional Research
Ursuline College
Values. Voice. Vision
www.ursuline.edu
440.646.8390

"You must learn from the mistakes of others. You can't possibly live
long enough to make them all yourself." (Sam Levinson)

All I really need to know about life I learned from Noah's Ark:
*For safety's sake, travel in pairs.
*Two heads are better than one.


-----Original Message-----
From: Common Data Set digest [mailto:cds@cb1nyo.cblist.org]
Sent: Friday, July 09, 2004 12:00 AM
To: cds digest recipients
Subject: cds digest: July 08, 2004


Common Data Set Digest for Thursday, July 08, 2004.

1. missing gender?
2. RE: missing gender?
3. RE: missing gender?
4. RE: missing gender?

----------------------------------------------------------------------

Subject: missing gender?
From: coutcalt@mac.com
Date: Thu, 8 Jul 2004 14:44:40
X-Message-Number: 1

Hello All--I have what might seem a strange question, or perhaps it's
already been discussed on this board. At my school, we do not happen to

know the gender of a significant portion of our student body (primarily
for
our distance ed students). IPEDS and CDS require tabulations by gender,
as
you all know.

How do you handle this situation? Do you impute gender, leave unknown
students out of the tally, or is there another option?

I would appreciate any advice you could give.

Thanks!

Charles Outcalt, VP, Research, Policy and Planning, Southern New
Hampshire
University

----------------------------------------------------------------------

Subject: RE: missing gender?
From: "Cardwell, Susan" <susan.cardwell@mwsu.edu>
Date: Thu, 8 Jul 2004 13:57:45 -0500
X-Message-Number: 2

I assume that you have their names....I'd take a calculated guess and
fill in the missing gender data. : ) Susan



Susan Cardwell, M.A.
Assistant Director, Institutional Research and Planning Midwestern State
University 3410 Taft Blvd. Hardin 301 Wichita Falls, TX 76308
940-397-4533 http://web.mwsu.edu/institutionalresearch/

"Nothing will ever be attempted, if all possible objections must first
be overcome." - Samuel Johnson



-----Original Message-----
From: coutcalt@mac.com [mailto:coutcalt@mac.com]
Sent: Thursday, July 08, 2004 9:45 AM
To: Common Data Set
Subject: [cds] missing gender?


Hello All--I have what might seem a strange question, or perhaps it's
already been discussed on this board. At my school, we do not happen to

know the gender of a significant portion of our student body (primarily
for
our distance ed students). IPEDS and CDS require tabulations by gender,
as
you all know.

How do you handle this situation? Do you impute gender, leave unknown
students out of the tally, or is there another option?

I would appreciate any advice you could give.

Thanks!

Charles Outcalt, VP, Research, Policy and Planning, Southern New
Hampshire
University

---
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unsubscribe send a blank email to $subst('Email.Unsub') OR
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directly at http://www.cblist.org and make any needed changes there.
Such as
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----------------------------------------------------------------------

Subject: RE: missing gender?
From: "Nancy Floyd" <NFloyd@gwm.sc.edu>
Date: Thu, 08 Jul 2004 15:22:18 -0400
X-Message-Number: 3


We do the guess-from-the-name thing for faculty members--i.e. adjuncts
for whom the HR record is incomplete--but I'm sorry to say that on the
rare occasion that we don't have gender on a student, we default to
male. Because there is less chance of a bad outcome from overstating
our male population than there is from overstating our female population
(i.e. for opportunity grants).

Now, I would love to see a discussion on this issue because I think that
in the fairly near future, we really won't be allowed to ask anymore,
and we'll have to build in some allowance for students who either choose
not to divulge their gender or are truly transgendered.
And I think that institutions should get out front on the issue and find
a way to deal with it rather than just sit by and reflexively respond to
it.

Nancy






<<Hello All--I have what might seem a strange question, or perhaps it's

already been discussed on this board. At my school, we do not happen to

know the gender of a significant portion of our student body (primarily
for
our distance ed students). IPEDS and CDS require tabulations by gender,
as
you all know.

How do you handle this situation? Do you impute gender, leave unknown

students out of the tally, or is there another option?>>



Nancy Floyd
Applications Analyst
Institutional Planning & Assessment
University of South Carolina
1710 College St.
Columbia, SC 29208
(803) 777-1323
fax: (803) 777-5415

----------------------------------------------------------------------

Subject: RE: missing gender?
From: "Pat Dewitt" <patdewitt@shorter.edu>
Date: Thu, 8 Jul 2004 15:29:49 -0400
X-Message-Number: 4

During an IPEDS technical review panel last fall, I'm sure I recall that
this issue was brought up--a request for a "gender unknown" category for
enrollment, particularly for just the reason you mention (distance
education students). However, I checked the summary of the 2003 TRP's on
the IPEDS website, and no mention was made of "gender unknown". I assume
it is not to be. So I guess we will have to keep doing our detective
work.=20

Pat

Patricia DeWitt
Director, Institutional Planning and Research
Shorter College
315 Shorter Avenue
Rome, GA 30165
Voice 706-233-7308 Fax 706-236-1515

-----Original Message-----
From: Cardwell, Susan [mailto:susan.cardwell@mwsu.edu]=20
Sent: Thursday, July 08, 2004 2:58 PM
To: Common Data Set
Subject: [cds] RE: missing gender?

I assume that you have their names....I'd take a calculated guess and
fill in the missing gender data. : ) Susan



Susan Cardwell, M.A.
Assistant Director, Institutional Research and Planning Midwestern State
University 3410 Taft Blvd. Hardin 301 Wichita Falls, TX 76308
940-397-4533 http://web.mwsu.edu/institutionalresearch/

"Nothing will ever be attempted, if all possible objections must first
be overcome." - Samuel Johnson=20



-----Original Message-----
From: coutcalt@mac.com [mailto:coutcalt@mac.com]=20
Sent: Thursday, July 08, 2004 9:45 AM
To: Common Data Set
Subject: [cds] missing gender?


Hello All--I have what might seem a strange question, or perhaps it's=20
already been discussed on this board. At my school, we do not happen to

know the gender of a significant portion of our student body (primarily
for=20 our distance ed students). IPEDS and CDS require tabulations by
gender, as=20 you all know.

How do you handle this situation? Do you impute gender, leave
unknown=20 students out of the tally, or is there another option?

I would appreciate any advice you could give. =20

Thanks! =20

Charles Outcalt, VP, Research, Policy and Planning, Southern New
Hampshire=20 University

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needed changes there. Such as=20 Digest mode, Index, Receive as
Contributed or search the database for past messages=20 by specific
string of text.

---
You are currently subscribed to cds as: patdewitt@shorter.edu To
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directly at http://www.cblist.org and make any needed changes there.
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