Regarding Gender: Because we are a small institution, I usually have
those entering the data go back to the student file and check if gender
is indicated somewhere in the paperwork(things like the FAFSA, etc), or
ask the admitting personnel. There have been times we have actually
called the student to get 'verification' on some item, and identify
gender that way.

I don't like to play the name game, because there are Pro football
players with names like Courtney and Shannon, there are of course the
gender neutral names like Chris or Pat, Kelly or Terry, and one of our
female librarians' name is Michael.

Diane Petruccio, Director
Institutional Research
Ursuline College
Values. Voice. Vision
www.ursuline.edu
440.646.8390

"You must learn from the mistakes of others. You can't possibly live
long enough to make them all yourself." (Sam Levinson)

All I really need to know about life I learned from Noah's Ark:
*Remember that the woodpeckers inside are a larger threat than the
storm outside.
*Don't miss the boat.


-----Original Message-----
From: Common Data Set digest [mailto:cds@cb1nyo.cblist.org]
Sent: Thursday, September 30, 2004 12:00 AM
To: cds digest recipients
Subject: cds digest: September 29, 2004


Common Data Set Digest for Wednesday, September 29, 2004.

1. Calculating Average GPA
2. RE: Calculating Average GPA
3. RE: Calculating Average GPA
4. Re: Calculating Average GPA
5. Re: Calculating Average GPA
6. Section D2 - transfer applicants
7. Re: Section D2 - transfer applicants
8. CDS I-1 - how to count instructors who teach music lessons? 9. Re:
CDS I-1 - how to count instructors who teach music lessons? 10. Re:
Calculating Average GPA 11. Re: Calculating Average GPA 12. Re:
Calculating Average GPA

----------------------------------------------------------------------

Subject: Calculating Average GPA
From: luerling@stonehill.edu
Date: Wed, 29 Sep 2004 9:28:19
X-Message-Number: 1

CDS question C12 asks for the average GPA of FTFY students. I've always
interpreted this to mean that for question C12 (and C13, for that
matter)
only students from institutions which use a 4.00 scale should be
included,
as is specified in C11.

My question is twofold:

1) Am I correct in assuming that students whose institutions that do NOT

use a 4.00 scale should be excluded when calculating C12 and C13?

2) We always have a some students who report GPAs above 4.00 even though

their high school uses 4.00 scale--there are around 20 this year. We
currently have a debate within our institution about how to handle these

4.00+ scores. (To our credit, no one is arguing that we should average
them
in "as is"!) Here are our options:

a) Exclude them completely.
b) Convert them to 4.00 scores and use them in the average.

I prefer option "b", since it increases our average GPA slightly, and I
also think it more accurately reflects the number of high-achieving
students we bring in. Our Admissions office seems uncomfortable with the

score conversion and thinks we should exclude them.

Comments? Opinions?

Laura Uerling
Stonehill College

----------------------------------------------------------------------

Subject: RE: Calculating Average GPA
From: "Baxley, Robert Edwin" <BAXLEYR@mail.etsu.edu>
Date: Wed, 29 Sep 2004 09:56:57 -0400
X-Message-Number: 2

At ETSU, GPAs above 4.00 are converted to a 4.00 scale at the time of =
admissions by the Admissions Office. So, the data we get from the SIS
are already = converted for our analyses.


<Soap Box On>

As an aside, IMHO, I think the 4.00+ is a ridiculous system. An "A" =
(4.0) implies
excellence. Isn't that enough? It seems to me there's enough grade =
inflation at the high school level without kicking in "better than an A"
or "better = than excellent". I know one of the arguments is that
advanced classes should "count" more = than standard classes; in fact, I
think they already do. Surely admissions offices = take notice of
students doing advanced work in high school. I would think the students
= and their parents would point it out when making application.

<Soap Box Off>

Bob

Robert E. Baxley
Associate Director
Institutional Effectiveness and Planning
East Tennessee State University
Box 70716
Johnson City, TN 37614-0716
(423) 439-5798

-----Original Message-----
From: luerling@stonehill.edu [mailto:luerling@stonehill.edu]
Sent: Wednesday, September 29, 2004 5:28 AM
To: Common Data Set
Subject: [cds] Calculating Average GPA


CDS question C12 asks for the average GPA of FTFY students. I've
always=20 interpreted this to mean that for question C12 (and C13, for
that = matter)=20 only students from institutions which use a 4.00 scale
should be = included,=20 as is specified in C11.

My question is twofold:

1) Am I correct in assuming that students whose institutions that do NOT
=

use a 4.00 scale should be excluded when calculating C12 and C13?

2) We always have a some students who report GPAs above 4.00 even though
=

their high school uses 4.00 scale--there are around 20 this year. We=20
currently have a debate within our institution about how to handle these
=

4.00+ scores. (To our credit, no one is arguing that we should average =
them=20 in "as is"!) Here are our options:

a) Exclude them completely.
b) Convert them to 4.00 scores and use them in the average.

I prefer option "b", since it increases our average GPA slightly, and
I=20 also think it more accurately reflects the number of
high-achieving=20 students we bring in. Our Admissions office seems
uncomfortable with the =

score conversion and thinks we should exclude them.

Comments? Opinions?

Laura Uerling
Stonehill College

---
You are currently subscribed to cds as: baxleyr@mail.etsu.edu To
unsubscribe send a blank email to $subst('Email.Unsub') =
OR go to the website=20 directly at http://www.cblist.org and make any
needed changes there. = Such as=20 Digest mode, Index, Receive as
Contributed or search the database for = past messages=20 by specific
string of text.


----------------------------------------------------------------------

Subject: RE: Calculating Average GPA
From: "Cardwell, Susan" <susan.cardwell@mwsu.edu>
Date: Wed, 29 Sep 2004 08:59:41 -0500
X-Message-Number: 3

Laura, since students now receive additional points for honors/AP/etc
courses in high school we get quite a few students with GPA's in the 4-5
range on a 4 point scale. We don't have admissions make any changes, we
do that ourselves and just bring them down to a 4.0. The GPA's that come
in on a scale other than a 4 point are not entered into the system by
admissions, therefore, we never pick it up in our data.
Susan

-----Original Message-----
From: luerling@stonehill.edu [mailto:luerling@stonehill.edu]
Sent: Wednesday, September 29, 2004 4:28 AM
To: Common Data Set
Subject: [cds] Calculating Average GPA


CDS question C12 asks for the average GPA of FTFY students. I've always
interpreted this to mean that for question C12 (and C13, for that
matter)
only students from institutions which use a 4.00 scale should be
included,
as is specified in C11.

My question is twofold:

1) Am I correct in assuming that students whose institutions that do NOT

use a 4.00 scale should be excluded when calculating C12 and C13?

2) We always have a some students who report GPAs above 4.00 even though

their high school uses 4.00 scale--there are around 20 this year. We
currently have a debate within our institution about how to handle these

4.00+ scores. (To our credit, no one is arguing that we should average
them
in "as is"!) Here are our options:

a) Exclude them completely.
b) Convert them to 4.00 scores and use them in the average.

I prefer option "b", since it increases our average GPA slightly, and I
also think it more accurately reflects the number of high-achieving
students we bring in. Our Admissions office seems uncomfortable with the

score conversion and thinks we should exclude them.

Comments? Opinions?

Laura Uerling
Stonehill College

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----------------------------------------------------------------------

Subject: Re: Calculating Average GPA
From: Olya_Finnegan@wlc.edu
Date: Wed, 29 Sep 2004 09:13:47 -0500
X-Message-Number: 4





Laura,

We also use 4.0 as the highest GPA a student can have. So, anybody above
that gets brought down to 4.0. We are a small college, so there are only
a few people like that each year - I wonder what the policy is at
schools where a vast majority of entering freshmen have taken AP classes
in high school, and thus have GPA's higher than 4.0.

Perhaps that is something CDS can look at for next year, if accurate
comparisons are to be made....

Olya


*********************************************************
Olya Finnegan (414) 443-8867
Information Systems Analyst and Web Developer
Wisconsin Lutheran College
http://www.wlc.edu




----------------------------------------------------------------------

Subject: Re: Calculating Average GPA
From: Amy.Holt@enmu.edu
Date: Wed, 29 Sep 2004 11:13:27
X-Message-Number: 5

Capping the 4(pluses) does not actually solve the problem because AP
courses effect all gpa's. A person with any AP course is really not
"on-scale" if the gpa reported includes them.

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Amy Holt
Associate Director Institutional Research
Eastern New Mexico University
(505) 562-2467 fax (505) 562-2244
email: Amy.Holt@enmu.edu



----------------------------------------------------------------------

Subject: Section D2 - transfer applicants
From: "Suhaib, Sharmila" <sharmila.suhaib@okstate.edu>
Date: Wed, 29 Sep 2004 10:39:25 -0500
X-Message-Number: 6


We have a number of transfer applicants who did not provide us their
gender - should these applicants be excluded from the applicant count in
section D2? The same applies to the Transfer Admitted Applicants.=20

Thanks,

Sharmila Suhaib
Oklahoma State University
Institutional Research
407 Whitehurst, Stillwater, OK 74078
Tel: (405) 744 6703
Fax: (405) 744 4834
sharmila.suhaib@okstate.edu
=20


----------------------------------------------------------------------

Subject: Re: Section D2 - transfer applicants
From: "Rebecca Fleischman" <RFleischman@stfrancis.edu>
Date: Wed, 29 Sep 2004 11:26:52 -0500
X-Message-Number: 7

This is a MIME message. If you are reading this text, you may want to
consider changing to a mail reader or gateway that understands how to
properly handle MIME multipart messages.

--=_F5D5E364.9CFD8562
Content-Type: text/plain; charset=US-ASCII
Content-Transfer-Encoding: 7bit

This came up as a topic over the summer - I think some schools try to
figure out gender by name when possible (i.e., Jennifer usually is a
female name, etc.). Others appeared to default to female status when
gender was unknown.

Another thought is looking at their previous college transcript to see
if their gender if listed on there (it presumably would be an accurate
source of information).

Hope this helps,

Becky Fleischman
Research Assistant
University of St. Francis
500 Wilcox St.
Joliet, IL 60435
815-740-3648

>>> sharmila.suhaib@okstate.edu 09/29/2004 10:39:25 AM >>>


We have a number of transfer applicants who did not provide us their
gender - should these applicants be excluded from the applicant count in
section D2? The same applies to the Transfer Admitted Applicants.

Thanks,

Sharmila Suhaib
Oklahoma State University
Institutional Research
407 Whitehurst, Stillwater, OK 74078
Tel: (405) 744 6703
Fax: (405) 744 4834
sharmila.suhaib@okstate.edu



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----------------------------------------------------------------------

Subject: CDS I-1 - how to count instructors who teach music lessons?
From: Olya_Finnegan@wlc.edu
Date: Wed, 29 Sep 2004 12:00:31 -0500
X-Message-Number: 8





Here is our situation: we have 20 adjuncts who teach regular courses,
and another 20 who teach applied music ones (basically, music lessons).
Often, the music instructors are very part-time - i.e., they might only
teach two students per semester, and these classes don't even count in
section I-2 (since we are asked to exclude students in individual
instruction classes, such as music instruction).

How do other institutions count adjunct music instuctors who only teach
music lessons?

Thank you in advance,

Olya


*********************************************************
Olya Finnegan (414) 443-8867
Information Systems Analyst and Web Developer
Wisconsin Lutheran College
http://www.wlc.edu




----------------------------------------------------------------------

Subject: Re: CDS I-1 - how to count instructors who teach music lessons?
From: "Lynn Wallace" <LWALLACE@pbu.edu>
Date: Wed, 29 Sep 2004 13:59:53 EST
X-Message-Number: 9

At PBU, musicians who are hired ONLY to teach private lessons are
called Affiliate Artists. I track them for internal reports but never
report them externally (eg gov't, accreditation, or external
publications like Petersons). I also do not ever label them as
'faculty' in internal reports. Lynn

Subject: [cds] CDS I-1 - how to count instructors who
teach music lessons?
To: "Common Data Set" <cds@cb1nyo.cblist.org>
From: Olya_Finnegan@wlc.edu
Date sent: Wed, 29 Sep 2004 12:00:31 -0500
Send reply to: cds@cblist.org

[ Double-click this line for list subscription options ]





Here is our situation: we have 20 adjuncts who teach regular
courses,
and another 20 who teach applied music ones (basically, music lessons).
Often, the music instructors are very part-time - i.e., they might only
teach two students per semester, and these classes
don't
even count in section I-2 (since we are asked to exclude students in
individual instruction classes, such as music instruction).

How do other institutions count adjunct music instuctors who only teach
music lessons?

Thank you in advance,

Olya


*********************************************************
Olya Finnegan (414) 443-8867
Information Systems Analyst and Web Developer
Wisconsin Lutheran College
http://www.wlc.edu




---
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________________________________
Dr. Lynn Wallace
Director, Institutional Research
Philadelphia Biblical University
200 Manor Avenue
Langhorne, PA 19047-2990
Tel: (215)702-4337
Fax: (215)702-4341
________________________________



----------------------------------------------------------------------

Subject: Re: Calculating Average GPA
From: "Scott Dittman" <SDittman@wlu.edu>
Date: Wed, 29 Sep 2004 14:51:24 -0400
X-Message-Number: 10

Our average this year - taken as reported on the secondary school
transcripts without conversion - would be 4.011. Ridiculous! There are
too many systems out there - A-B-C, 0-100, 4.0, 4.5, 1-13, etc. We're
not going to report this any longer.

Scott

Scott Dittman <>< e-mail: sdittman@wlu.edu
University Registrar/Director of Institutional Research
Washington and Lee University phone:540.458.8455 fax:458.8045
Lexington Virginia 24450-0303 registrar.wlu.edu ir.wlu.edu
"Never look at the trombones; it only encourages them." (R. Strauss)

----------------------------------------------------------------------

Subject: Re: Calculating Average GPA
From: "Uerling, Laura" <luerling@stonehill.edu>
Date: Wed, 29 Sep 2004 16:22:04 -0400
X-Message-Number: 11

This message is in MIME format. Since your mail reader does not
understand this format, some or all of this message may not be legible.

------_=_NextPart_001_01C4A661.FBD538F0
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charset="iso-8859-1"

You're not going to report average GPA at all, or not going to convert
non-4.00 scales anymore?

Laura Uerling
Stonehill College

-----Original Message-----
From: Scott Dittman [mailto:SDittman@wlu.edu]
Sent: Wednesday, September 29, 2004 2:51 PM
To: Common Data Set
Subject: [cds] Re: Calculating Average GPA


Our average this year - taken as reported on the secondary school
transcripts without conversion - would be 4.011. Ridiculous! There are
too many systems out there - A-B-C, 0-100, 4.0, 4.5, 1-13, etc. We're
not going to report this any longer.

Scott

Scott Dittman <>< e-mail: sdittman@wlu.edu
University Registrar/Director of Institutional Research
Washington and Lee University phone:540.458.8455 fax:458.8045
Lexington Virginia 24450-0303 registrar.wlu.edu ir.wlu.edu
"Never look at the trombones; it only encourages them." (R. Strauss)

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charset=3Diso-8859-1"> <META NAME=3D"Generator" CONTENT=3D"MS Exchange
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<P><FONT SIZE=3D2>You're not going to report average GPA at all, or not
= going to convert non-4.00 scales anymore?</FONT> </P>

<P><FONT SIZE=3D2>Laura Uerling</FONT>
<BR><FONT SIZE=3D2>Stonehill College</FONT>
</P>

<P><FONT SIZE=3D2>-----Original Message-----</FONT>
<BR><FONT SIZE=3D2>From: Scott Dittman [<A =
HREF=3D"mailto:SDittman@wlu.edu">mailto:SDittman@wlu.edu</A>]</FONT>
<BR><FONT SIZE=3D2>Sent: Wednesday, September 29, 2004 2:51 PM</FONT>
<BR><FONT SIZE=3D2>To: Common Data Set</FONT> <BR><FONT
SIZE=3D2>Subject: [cds] Re: Calculating Average GPA</FONT> </P> <BR>

<P><FONT SIZE=3D2>Our average this year - taken as reported on the =
secondary school</FONT> <BR><FONT SIZE=3D2>transcripts without
conversion - would be 4.011. = Ridiculous! There are</FONT> <BR><FONT
SIZE=3D2>too many systems out there&nbsp; - A-B-C, 0-100, = 4.0, 4.5,
1-13, etc. We're</FONT> <BR><FONT SIZE=3D2>not going to report this any
longer.</FONT> </P>

<P><FONT SIZE=3D2>Scott</FONT>
</P>

<P><FONT SIZE=3D2>Scott Dittman&nbsp; =
&lt;&gt;&lt;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
=
&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
=
e-mail: sdittman@wlu.edu</FONT>
<BR><FONT SIZE=3D2>University Registrar/Director of Institutional =
Research</FONT> <BR><FONT SIZE=3D2>Washington and Lee
University&nbsp;&nbsp; = phone:540.458.8455&nbsp; fax:458.8045</FONT>
<BR><FONT SIZE=3D2>Lexington Virginia =
24450-0303&nbsp;&nbsp;&nbsp;&nbsp; =
registrar.wlu.edu&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; =
ir.wlu.edu</FONT> <BR><FONT SIZE=3D2>&quot;Never look at the trombones;
it only = encourages them.&quot; (R. Strauss)</FONT> </P>

<P><FONT SIZE=3D2>---</FONT>
<BR><FONT SIZE=3D2>You are currently subscribed to cds as: =
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Subject: Re: Calculating Average GPA
From: "Uerling, Laura" <luerling@stonehill.edu>
Date: Wed, 29 Sep 2004 16:34:11 -0400
X-Message-Number: 12

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A big thank you to everyone who responded to my question!

Would someone from one on the "data user" end, i.e., US News, College
Board, etc, like to express an opinion on how they prefer institutions
to calculate average GPA? Are there any objections to the recalculation
of > 4.00 scores to 4.00?

Laura Uerling
Stonehill College

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charset=iso-8859-1">


<META content="MSHTML 6.00.2800.1226" name=GENERATOR></HEAD> <BODY>
<DIV><FONT face=Arial size=2> <DIV><FONT face=Arial size=2><SPAN
class=957563720-29092004>A big thank you to
everyone who responded to my question!</SPAN></FONT></DIV> <DIV><FONT
face=Arial size=2><SPAN
class=957563720-29092004></SPAN></FONT>&nbsp;</DIV>
<DIV><FONT face=Arial size=2><SPAN class=957563720-29092004>Would
someone from
one on the "data user" end, i.e., US News, College Board, etc, like to
express
an opinion on how they prefer institutions to calculate average GPA? Are
there
any objections to the recalculation of &gt; 4.00 scores to
4.00?</SPAN></FONT></DIV>
<DIV><FONT face=Arial size=2><SPAN
class=957563720-29092004></SPAN></FONT>&nbsp;</DIV>
<DIV><FONT face=Arial size=2><SPAN class=957563720-29092004>Laura
Uerling</SPAN></FONT></DIV>
<DIV><FONT face=Arial size=2><SPAN class=957563720-29092004>Stonehill
College</SPAN></FONT></DIV></FONT></DIV></BODY></HTML>

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