jennifer, our IR office agrees with you....however, transfers out are low on the list of priorities of the higher ups and our office doesnt have the time/person power to deal with it at this point. i'm glad this discussion is going on; there are some good points and info being shared!

Susan Cardwell
Midwestern State University
Wichita Falls, TX



-----Original Message-----
From: Gray, Jennifer L [mailto:GrayJL@Cobleskill.edu]
Sent: Friday, November 05, 2004 7:32 AM
To: Common Data Set
Subject: [cds] RE: Graduation Rates & transfer outs

Someone correct me if I'm wrong, but anytime I've used the clearinghouse, I've never sent SSN's they are not required to use their services.  The only identifying information they require is first, middle and last name as well as DOB and last date of attendance.  There is an optional field where an institution can put in their own identifying information, and I understand that some institutions do put SSN in there, but I have not.  I usually put in their program code or their local campus ID.    Also I've never had to pay the 12 cents per student.  Maybe because we are submitting information to them on our students?
 
I also do think it's valuable to collect information on our transfers, even if we are not 'in the business' of preparing students to transfer (we offer both 2 and 4 year degrees, so we do keep track).   I think one reason it's important is in terms of knowing and understanding where our withdrawing students are transferring to.   We all have to deal with attrition (that ugly word!), and if we have a significant group of students leaving our institution and enrolling at another institution for a specific program, that gives us a clue as to what we might need to think about in future program planning.  Just my humble thoughts... 
 
Jennifer Gray
Director of Institutional Research
208 Knapp Hall
(518)255-5408
grayjl@cobleskill.edu


From: Carol Fuller [mailto:carol@naicu.edu]
Sent: Thursday, November 04, 2004 7:23 PM
To: Common Data Set
Subject: [cds] RE: Graduation Rates & transfer outs

There are major FERPA issues in using the Clearinghouse for the purpose of tracking students who may have transferred to, or graduated from another institution, if you submit more than directory information for this purpose (such as SSNs).  The Clearinghouse website has letters from the U.S. Department of Education that explain this.
 
Carol Fuller 
-----Original Message-----
From: Cardwell, Susan [mailto:susan.cardwell@mwsu.edu]
Sent: Thursday, November 04, 2004 12:08 PM
To: Common Data Set
Subject: [cds] RE: Graduation Rates & transfer outs

 
www.studentclearinghouse.org   -  12 cents per student, which is almost $800 a year for us, will track your students by SS#. we don't do it, but my boss is often tempted.  
 

Susan Cardwell
Midwestern State University
Wichita Falls, TX



-----Original Message-----
From: Petruccio, Diane [mailto:dpetruccio@ursuline.edu]
Sent: Thursday, November 04, 2004 11:02 AM
To: Common Data Set
Subject: [cds] RE: Graduation Rates & transfer outs

I took the IPEDS definition to mean 2-year schools, although I may be wrong.   I don't know about other schools, but we do not get good transfer out info from our students or the NSC, so unfortunately transfer-outs appear in the attrition numbers along with drop-outs.
 
If someone has a way to track and capture this information, and/or another take on the instructions of "could count," I'd be interested in that information as well.
 
Diane Petruccio, Director
Institutional Research
Ursuline College
        Values. Voice. Vision
www.ursuline.edu
440.646.8390            

"You must learn from the mistakes of others.  You can't possibly live long enough to make them all yourself."  (Sam Levinson)

 
All I really need to know about life I learned from Noah's Ark:
     *Don't listen to critics, just get on with what has to be done.
       *For safety's sake travel in pairs.
-----Original Message-----
From: Phyllis Streeter [mailto:streeter@sxu.edu]
Sent: Thursday, November 04, 2004 11:54 AM
To: Common Data Set
Subject: [cds] Graduation Rates...

In calculating 4 to 6 year graduation rates in the past, I have not included transfer-out students in my headcounts. I have been asked however to look into whether I should be. In reviewing the IPEDS GRS definition, it does mention that the rate could include those who transfer to other institutions if transfer is part of the institution's mission, which it is. So I would like to know if any of you are including transfers who completed programs of study at another institution. Thanks.
 
Phyllis Streeter
Saint Xavier University
Chicago, Illinois