We started an initiative a few years ago to help make dissemination of a school's CDS responses easier on both schools and organizations collecting the data.

Our initiative utilizes XML files to help minimize data entry, reducing time spent completing data requests and errors resulting from typing in data. The major advantage of XML files are that they can be processed by a computer, and therefore eliminate the need for data entry (on either the school or data collectors part).

Online Survey
New Users can go to: https://www.collegetoolkit.com/CollegeAdmin/SurveyRegister.aspx
Existing Users can go to: https://www.collegetoolkit.com/CollegeAdmin/SurveyLogin.aspx
We have updated our online CDS Survey to reflect this year's CDS changes. If you complete the online survey, you will have the option of downloading your responses in both HTML format (for posting on your own site) or in XML format.

Adapted Excel Spreadsheet
Our Adapted Excel spreadsheet will pull your responses into a sheet called XMLFile. All you need to do is copy the text in this XMLFile sheet, paste it into a text file, and save the file as an XML document (".xml" at the end of the filename).

If you decide to use the Adapted Excel Spreadsheet, you simply need to email CollegeToolkit.com (cds@collegetoolkit.com) the XML file or Adapted Excel Spreadsheet and we will pull your data into our online survey for you.

Data Dictionary
We have also created a Data Dictionary file and made it available on our site so that schools and organizations collecting data can map the fields in the XML file to the CDS Survey questions. This should help all parties fully utilize this data.

We have done our best to make this process simple and straightforward. We are always open to suggestions on improving any part of this process. Feel free to e-mail cds@collegetoolkit.com with any questions, comments, or suggestions.

We hope that you seriously consider making your datasets in XML format in the near future. Whether our format is used or another is developed, I think it will be a major time-saver for everyone involved.


Mark Rothbaum
(800) 265-0179