For IPEDS the count is as of the school’s official census day.  For us that is one week after start of classes (end of full drop period).  Anyone who drops prior to that is not counted.  Anyone who drops after, is counted in the census.  CDS is supposed to use the same method, I thought.


Ironically, our admissions folks were counting everyone who signed up, and I had to provide our President’s Cabinet with a more accurate post-“melt” count that took those early drops into account.  Both numbers are presented now so that they see total who entered, but also how many were in seats as of census.  But for CDS it’s the census day count that we use.


Dr. J. Paul Pennington

Dean of Distance Education & Institutional Research

Professor, Urban-Intercultural Studies

Cincinnati Christian University

Ph: 513-244-8181

Fx: 513-244-8123



From: Bair, Peggy []
Sent: Thursday, March 01, 2012 9:42 AM
To: Common Data Set
Subject: [cds] when do you count a student as enrolled?


We have recently had a discussion with our admissions folks around the concept of enrollment and matriculation. Our admissions folks wait until the end of the add/drop period to say that a person is a student. Even if the student has enrolled for credits and is attending classes, if they leave before the end of add/drop, they refer to them as "melt" and don't count them as enrolled. On the other hand, the registrar's office has been counting students as enrolled when they enroll for credits. Does anyone have a clarification on this? It impacts a number of surveys. Thanks in advance.



Peggy Bair

Institutional Research Analyst

928-350-1110; Fax 928-776-5225


Prescott College

220 Grove Ave.

Prescott, AZ 86301


For the Liberal Arts, the Environment, and Social Justice


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